HR, Payroll and Office Administrator

Description

At Lockwood, our vision is to bring people together through Avakin Life so they can play, share and socialise! Listed as one of Europe’s fastest growing tech companies by the FT for 2020 as well as winning numerous TIGA and other awards several years in a row, our journey’s only just begun. With great benefits including an employee share scheme and profit related quarterly bonus, we’re a great destination for those who want to work on cutting edge social experiences in an environment that fosters communication and creativity. We’re always looking for good people – if you are interested in helping us shape Avakin Life’s future, this is a great opportunity.

We're looking for an amazing HR, Payroll and Office Administrator to help out with the running of our Lisbon studio. This is a studio-based role, but we offer hybrid working and therefore there will be the opportunity to work from home.

This is an excellent opportunity to join the HR team at Lockwood Publishing. You will play a pivotal role in supporting and delivering the key priorities for HR. You will be responsible for the smooth running of our processes and procedures, and you will have an opportunity to gain exposure to all areas of HR and the employee lifecycle. We’re looking for someone who is proactive, detail-oriented, organised and resilient a true people-person who is not afraid to roll-up their sleeves and get involved!

Responsibilities

• HR Administration
  • Process reference requests, company handbook updates and leaver letters;
  • Manage the onboarding process for new starters contracted to Lisbon;
  • Process all paperwork associated with employment changes and variations to contracts;
  • Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act;
  • Create and maintain up to date folders for all employee benefit information;
  • Support the administration of annual pay review, employee survey and HR statistics;
  • Maintain the HR Database including sick absence reporting;
  • Support the HR team with all additional HR administration requirements;
  • Any other duties as required by the business;
• Payroll
  • Be the first point of contact for our payroll providers;
  • Manage the payroll process and benefit administration/enrolment process and liaise with our payroll providers;
  • Respond to employee salary and payroll queries;
  • Assist with reporting from payroll in line with HR and business requirements;
  • Assist with entering variable overtime and expense payments;
  • Chase line managers for missing information as required;
  • Collate monthly timesheets as required and process in line with company requirements;
  • Any other payroll duties as required by the business;
• Office
  • Point person for maintenance, mailing, shipping, supplies, invoices;
  • Responsible for developing and implementing office policies
  • Participate actively in the planning and execution of company event
  • Any other duties around the running of a busy games development studio.